ACTIVITY PASSES 2010

Welcome to another year of Big Camp. This year in the interest of improving our organisation and  care of our young people we have refined some of our processes and would like to share these with you.

Medical & Consent Forms

In 2010 it will continue to be a requirement for each young person participating in any activity to present us with a Medical & Consent form upon purchasing an activity pass. If a Medical & Consent form is not presented Activity passes will not be sold to that person. The Medical & Consent Form can be found online at www.sqyouth.org.au/bigcamp. If you are intending on purchasing an Activity Pass upon arrival at camp it may be worthwhile to have already filled out this form prior to arriving at camp.

Bus Times

Bus times and departure locations for each division will be found in the Camp Booklet, advertised at the Camp Office and also promoted at each night meeting. Please ensure your young person is aware of the departure times and arrives at least 15 minutes prior to that time.

Activity Limits

This year we will be limiting the number of Activity Passes sold for each activity in each division. This is due to venue and bus limitations as well as assisting each division leader to ensure they have adequate staff to young person ratio for each activity. If you do not want your young person to miss out it is suggested that you purchase a prepaid activity pass or encourage your young person to be decisive early on about which activities they wish to attend. To see the limits for each activity please refer to the attached tables.

Activity Purchase Cut Off Times

If you must purchase a pass for an activity on a daily basis you will need to do so before 12.00pm the day before that the activity is taking place.

Refund Policy

Please be extremely cautious when choosing and purchasing an Activity Pass. Refunds will only be given in the event of a child contracting an illness or injury that prevents them from attending. If your child changes their mind they may exchange the activity pass for another but a refund will not be given. If your child misses the bus they will not be given a refund. It is their/your responsibility to know when and where the bus is leaving and to be on time.

Activity Passes

The Activity Passes (Full and Day Passes) in 2010 will be an RFID Armband.  This armband will be scanned and a number assigned to each child. For each child a record will be kept of their medical details, site number, emergency contact and the activities that have been paid for. It is extremely important that your child does not lose or break their armband. If they arrive at the bus with a broken armband they will not be allowed on the bus. If they do lose or break it they will need to go to the Camp Office and ask for a replacement. They will then be assigned a new number and given a new armband. The old number & armband will then become obsolete. We are adopting this system this year so that we are able to track which young people are at our activities and therefore ensure we bring them back safely to you. Please do your best to provide us with accurate details and ensure your child is wearing the correct armband that matches their details (the ladies at the Camp Office will help you with this).

Parent Staffing

If there are any parents who wish to assist in staffing some of our activities we would love you to be involved. If you would consider being a staff member at any of our activities please indicate so by writing your name in the ‘Staffing Assistance’ column in the prepaid tables below. Please note that your child must be in attendance at the activities you select. We will notify you if your selection has been accepted.

Prepaid Activity Passes

We will be offering again the option to pre-purchase your activity passes this year and urge you strongly to do so. To order the prepaid passes please fill out the attached tables. Please ensure that the payment and contact details are correct and that a Medical & Consent Form accompanies the prepaid form when you return it to the Youth Department.

These new processes will enable us to continue to deliver great and safe activities for all. If you have any questions regarding any of the above information please contact the Youth Department. Our contact details are listed below.

Kind Regards,

SQ YOUTH TEAM

Please give details of your child's medical insurance if applicable

I am aware, in agreeing to my child's participation in this program, that certain elements of the program could be physically and emotionally demanding. Furthermore, I understand that certain inherent risks and dangers exist in the activities in which my child will be participating. I acknowledge that while the organisation and its leaders will make every reasonable effort to minimise exposure to known risks, all hazards and dangers associated with these activities cannot be foreseen or may be beyond the control of the organisation, its leaders and staff

In the event of any emergency where my nominated contact people are unavailable:

• I authorise the leaders to obtain medical advice and/or assitance which they deem necessary.
• I further authorise qualified practitioners to administer anaesthetic if required.
• I accept all operation, blood transfusion and/or anaesthetic risks involved in the event that such procedures are deemed necessary.
• I accept the responsibility for payment and agree to pay medical, transport and any other related expenses.
• I confirm that the information contained in this application is true and correct.
• I agree to inform the leader of any change to these details.